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Introducing Sailing Club Manager
Sailing Club Manager is a web-based system now in use at Benfleet Yacht Club for the management and administration of it's memberships, boat moorings and storage, and for invoicing, payments and accounting etc. In addition, this system will allow us to communicate more effectively with members to notify them of news and events at BYC.
Sailing Club Manager will allow us to send invoices to members for subscriptions and charges by email, rather than post, thus reducing both cost and administration time.
Each member will be given access to a self-service portal, which will allow them to view their personal account on-line (memberships, boat and mooring details, charges etc.), very much in the way that the majority of us now manage our household utility bills and services. See sample screen-shots further below.
Sailing Club Manager has many other features available such as race management and results, event bookings etc. which will be utilised at a later date.
How to obtain a Membership Portal
So that we can set you up with a Membership Portal, we will require your email address. Please send an email (with names of all family members and home address) to the email address shown below. The supplied email address should ideally be either the Full Member or the person responsible of the administration of the family group.
For Cadet Members, please provide the email address of a parent or bill payer.
In return, you will receive details of your portal.
This email address is administered by Paul Field (Commodore)
Below are a some sample screenshots of what can be seen within the members personal portal
Log-in access for BYC members already set-up with a Membership Portal:
(BYC Administration users only)
Benfleet Yacht Club, Canvey Road, Canvey Island, Essex. SS8 0QT. || Telephone 01268.792278 || www.benfleetyachtclub.org
Example of 'Moorings' portal, showing details of moorings, laying-up and dinghy storage:
Example of 'Boats' portal, showing details of all boats owned and charges incurred:
Please be advised that by setting up an on-line account portal does not require members to pay fees etc. via on-line banking. All other payment options (Cheque, Cash and Card) will remain available. Furthermore, no payment or banking details are processed or stored within Sailing Club Manager.
Invoicing and Charging to members
In-line with Benfleet Yacht Club's GDPR Policy (Section 6), invoices etc for payment of membership fees, boat related charges and any other charges incurred by ‘Associate’, ‘Cadet’ / Mature Student’ members etc., will where applicable, be sent (either by post or electronically) to the principle family / household member (ie: the Full or Retired Member within the family / household), unless we are requested to do otherwise.